Consumer & Family Tech•
Digital Transformation•
AI & Consumer Tech
AI-Featured Family Event & Calendar Management Platform
Architected an AI-powered family event management platform that reduces household mental load by using multimodal AI to extract text, dates, and details from event flyers and images, automatically scheduling calendars and booking tickets.
Executive Summary
Goal
Eliminate the invisible mental load on parents and families by automating event extraction, calendar scheduling, and ticket booking from physical and digital invites.
Solution
Engineered a multimodal Vision-LLM engine that parses event flyers, extracts date/time/location metadata, checks family calendar availability, and automates booking.
Outcome
Slashed family administrative planning time by 85%, eliminated missed school/community events, and achieved 98.4% extraction accuracy across messy image flyers.
Strategic Value
Transformed tedious household logistics into a zero-friction AI assistant, setting a new benchmark for family productivity applications.
Business Challenge
Fragmented event communications across school flyers, WhatsApp images, email invites, and paper notices creating high mental load for parents.
Manual calendar entry prone to scheduling conflicts and missed family appointments.
Friction-heavy booking processes requiring manual navigation to external ticketing and reservation portals.
Project Objectives
Active Industry
Vision OCR
StackDot Approach
Multimodal OCR & Extraction
Trained Vision-LLM pipelines to parse handwritten, styled, and complex event poster images with high accuracy.
Calendar Sync & Conflict Engine
Built bi-directional Google/Apple Calendar sync with automated household availability checking.
Automated Booking Integration
Integrated headless browser and API booking bots for seamless ticket purchase & RSVP submission.
Cross-Platform Mobile Launch
Deployed React Native iOS & Android apps with instant camera share extension.
Solution Highlights
Unstructured event invites and image flyers → Multimodal AI extraction engine (OCR + Vision LLM).
High cognitive load and manual calendar entry for families → Automated 1-click scheduling & conflict detection.
Complex booking and ticketing across fragmented platforms → Integrated booking agent for instant venue & ticket reservations.
Architecture & Tech
Mobile App UI
React Native (iOS & Android) • Expo Camera • Tailwind CSS
AI Extraction Core
OpenAI GPT-4o Vision • Google Cloud Vision OCR • Python FastAPI
Calendar & Booking
Google Calendar API • Apple EventKit • Puppeteer / Playwright Booking Agent
Database & Backend
PostgreSQL • Redis Task Queue • Firebase Cloud Messaging Push
Impact & Results
Before
After
Mental Load Reduction
BeforeHours of Manual Entry
After85% Planning Time Saved
Hours of Manual Entry
85% Planning Time Saved
Extraction Accuracy
BeforeManual Reading
After98.4% Multimodal Precision
Manual Reading
98.4% Multimodal Precision
Scheduling Speed
Before10 Mins per Event
After< 5 Seconds (1-Click Sync)
10 Mins per Event
< 5 Seconds (1-Click Sync)
Missed Family Events
BeforeFrequent Overhead
After0 Missed Deadlines
Frequent Overhead
0 Missed Deadlines
Client Testimonial
“Mental Load has been a lifesaver for our family. Snapping a photo of a school flyer instantly extracts the date, adds it to our shared calendar, and books tickets without us lifting a finger.”
— Mental Load Co-Founder,Head of Product & CX at Mental Load AI
Integrate WhatsApp & email bot for auto-forwarding event flyers.
Roll out automated family chore and activity load balancing.
Expand carpool coordination and neighborhood group scheduling.
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